PRIVACY POLICY

Effective Date: July 2025
Last Updated: November 2025

Introduction

Garvin Accounting Solutions LLC (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.garvinaccountingsolutions.com/ or use our accounting, bookkeeping, payroll, and HR services.

Please read this Privacy Policy carefully. By using our website or services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Personal Information

We may collect personally identifiable information that you voluntarily provide to us when you:

• Request a consultation or quote
• Register for our services
• Subscribe to our newsletter
• Contact us via email, phone, or contact forms
• Create an account on our platform

This information may include:

• Name and business name
• Email address
• Phone number
• Mailing address
• Business tax identification numbers (EIN, SSN)
• Financial information (bank account details, credit card information)
• Payroll data (employee information, compensation details)
• Business financial records and documentation

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent on pages
• Referring website addresses
• Cookies and similar tracking technologies

Third-Party Information

In the course of providing our services, we may receive information about you from third parties, including:

• Financial institutions
• Government agencies (IRS, state tax authorities)
• Other service providers working on your behalf
• Public databases

How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our accounting, bookkeeping, payroll, and HR services
• Process transactions and manage your account
• Prepare financial statements, tax returns, and compliance documents
• Communicate with you about services, updates, and promotional offers
• Respond to your inquiries and provide customer support
• Comply with legal obligations and regulatory requirements
• Detect, prevent, and address fraud or security issues
• Analyze website usage and improve user experience
• Send newsletters and marketing communications (with your consent)

How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We may share your information with trusted third-party service providers who assist us in:

• Cloud storage and data hosting
• Payment processing
• Email communications
• Accounting software platforms (e.g., QuickBooks, Xero)
• Payroll processing services
• Document management systems

These service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Legal Requirements

We may disclose your information when required by law or in response to:

• Court orders, subpoenas, or legal processes
• Government or regulatory requests
• Protection of our rights, property, or safety
• Investigation of fraud or security issues
• Compliance with applicable laws and regulations

Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred to the acquiring entity.

With Your Consent

We may share your information with third parties when you explicitly authorize us to do so.

Data Security

We implement industry-standard security measures to protect your information, including:

• Encryption of sensitive data (SSL/TLS)
• Secure server infrastructure
• Access controls and authentication protocols
• Regular security audits and monitoring
• Employee confidentiality agreements
• Secure file transfer protocols

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Data Retention

We retain your personal and financial information for as long as necessary to:

• Provide our services to you
• Comply with legal and regulatory requirements (typically 7 years for tax and financial records)
• Resolve disputes and enforce our agreements
• Fulfill the purposes described in this Privacy Policy

When information is no longer needed, we securely delete or anonymize it in accordance with our data retention policies.

Your Rights and Choices

You have the following rights regarding your personal information:

Access and Correction

You may request access to the personal information we hold about you and request corrections if it is inaccurate or incomplete.

Opt-Out of Marketing

You may opt out of receiving promotional emails by clicking the “unsubscribe” link in our emails or contacting us directly. Note that you will still receive service-related communications.

Data Deletion

You may request deletion of your personal information, subject to legal and contractual obligations that require us to retain certain records.

Data Portability

You may request a copy of your personal information in a structured, commonly used format.

Withdraw Consent

Where we rely on your consent to process information, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at the information provided below.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your experience. Cookies are small files stored on your device that help us:

• Remember your preferences
• Analyze website traffic and usage patterns
• Provide personalized content
• Improve website functionality

You can control cookies through your browser settings. Note that disabling cookies may limit your ability to use certain features of our website.

Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the “Last Updated” date
• Sending an email notification (for significant changes)

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Garvin Accounting Solutions LLC
Lutz, FL
Email: staffaccount@garvinaccountingsolutions.com
Phone: 813-502-2755
Website: https://www.garvinaccountingsolutions.com/