TERMS OF SERVICE

Effective Date: July 2025
Last Updated: November 2025

Acceptance of Terms

Welcome to Garvin Accounting Solutions LLC (“Company,” “we,” “our,” or “us”). These Terms of Service (“Terms”) govern your access to and use of our website at https://www.garvinaccountingsolutions.com/ and all accounting, bookkeeping, payroll, and HR services (collectively, the “Services”) provided by Garvin Accounting Solutions LLC.

By accessing our website or engaging our Services, you (“Client,” “you,” or “your”) agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use our Services.

Services Provided

Garvin Accounting Solutions LLC provides professional accounting and financial services, including but not limited to:

Bookkeeping and financial record management
Accounting and financial reporting
Payroll processing and administration
Human resources support
Tax preparation and compliance assistance
Financial consulting and strategic planning

The specific scope of services will be outlined in individual engagement letters or service agreements.

Professional Relationship

Independent Professional Judgment

Our services are provided in accordance with professional accounting standards and ethical guidelines. We reserve the right to exercise independent professional judgment in all matters.

Not Legal or Investment Advice

Unless explicitly stated otherwise, our services do not constitute legal advice, investment advice, or other specialized professional advice. We recommend consulting appropriate professionals for such matters.

Client Responsibility

You are responsible for:

Providing accurate, complete, and timely information
Maintaining proper documentation and records
Making final business and financial decisions
Complying with all applicable laws and regulations
Implementing our recommendations appropriately

Engagement and Scope

Service Agreements

All services are provided pursuant to a written engagement letter or service agreement that specifies:

Scope of services
Fees and payment terms
Responsibilities of both parties
Timeline and deliverables
Termination provisions

Modifications to Services

We may modify service offerings, features, or scope with reasonable notice. Material changes will require mutual agreement and may be reflected in an amended engagement letter.

Fees and Payment

Service Fees

Fees for our services are based on:

Hourly rates
Fixed project fees
Monthly retainer arrangements
Other pricing models as agreed upon

Specific fees will be outlined in your engagement letter or service agreement.

Payment Terms

Invoices are due within15 days of invoice date unless otherwise specified
Payment may be made via check, ACH transfer, credit card, or other approved methods
Late payments may incur interest charges of [Insert rate, e.g., 1.5%] per month or the maximum rate permitted by law
We reserve the right to suspend services for non-payment until accounts are current

Expenses

You agree to reimburse us for reasonable out-of-pocket expenses incurred in providing services, including software subscriptions, filing fees, and third-party service costs.

Client Obligations

Information Accuracy

You represent and warrant that all information provided to us is:

Accurate, complete, and not misleading
Provided in a timely manner
Properly documented with supporting records

Access and Cooperation

You agree to:

Provide timely access to records, personnel, and systems as needed
Respond promptly to requests for information or clarification
Cooperate fully in the provision of services
Notify us immediately of any material changes affecting our services

Compliance

You are responsible for compliance with all applicable laws, regulations, and contractual obligations. Our services do not relieve you of this responsibility.

Confidentiality

Our Commitment

We maintain strict confidentiality of all client information in accordance with professional standards and applicable law. We will not disclose your confidential information except:

As required to provide services
With your explicit consent
As required by law or professional obligations
To defend against legal claims

Your Responsibility

You acknowledge that we may use aggregated, anonymized data for business purposes, including quality improvement and training, provided such use does not identify you or your business.

Intellectual Property

Our Property

All materials, tools, methodologies, templates, and deliverables created by us in connection with our services remain our intellectual property, subject to your license to use them for their intended purpose.

Your Property

All data, records, and information you provide remain your property. You grant us a license to use such information solely to provide services to you.

Third-Party Software

Use of third-party software platforms (e.g., QuickBooks, Xero) is subject to the respective third-party terms and conditions.

Limitation of Liability

TO THE FULLEST EXTENT PERMITTED BY LAW:

General Limitation

Our total liability for any claims arising from or related to our services shall not exceed the fees paid by you for the specific services giving rise to the claim during the twelve (12) months preceding the claim.

Excluded Damages

We shall not be liable for any indirect, incidental, consequential, special, or punitive damages, including:

Lost profits or revenue
Loss of data or business interruption
Cost of substitute services
Reputational harm

Exceptions

These limitations do not apply to:

Damages caused by our gross negligence or willful misconduct
Violations of confidentiality obligations
Matters that cannot be limited by law

Indemnification

You agree to indemnify, defend, and hold harmless Garvin Accounting Solutions LLC, its officers, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorney fees) arising from:

Your breach of these Terms
Your violation of applicable laws or regulations
Inaccurate or incomplete information you provide
Your misuse of our services or deliverables
Third-party claims related to your business operations

Data Security and Privacy

Security Measures

We implement reasonable security measures to protect your information, including encryption, access controls, and secure communication protocols.

No Guarantee

While we take security seriously, no system is completely secure. We cannot guarantee that unauthorized access, hacking, data loss, or other breaches will not occur.

Privacy Policy

Your use of our services is also governed by our Privacy Policy, which is incorporated into these Terms by reference.

Term and Termination

Term

These Terms remain in effect for as long as you access our website or use our services.

Termination by Either Party

Either party may terminate the service relationship with 30 days’ written notice. Termination does not relieve you of payment obligations for services rendered or expenses incurred prior to termination.

Immediate Termination

We reserve the right to immediately terminate services if:

You breach these Terms or your service agreement
You fail to pay fees when due
You engage in fraudulent or illegal activity
Continuing the relationship would violate professional or legal obligations

Effect of Termination

Upon termination:

You must pay all outstanding fees and expenses
We will return your records and materials as requested
Confidentiality obligations continue
All licenses granted under these Terms terminate

Dispute Resolution

Governing Law

These Terms are governed by the laws of the State of Florida, without regard to conflict of law principles.

Informal Resolution

Before initiating formal proceedings, parties agree to attempt good-faith informal resolution of disputes.

Mediation

If informal resolution fails, parties agree to participate in mediation before a mutually agreed-upon mediator in Hillsborough County, Florida.

Arbitration/Litigation

[Choose one:]

Arbitration: Any disputes not resolved through mediation shall be settled by binding arbitration in accordance with the rules of the American Arbitration Association.
Litigation: Any disputes not resolved through mediation may be brought in the state or federal courts located in Hillsborough County, Florida, and you consent to the exclusive jurisdiction of such courts.

Class Action Waiver

You agree that disputes will be resolved on an individual basis and waive any right to participate in class actions or class arbitrations.

Professional Standards and Liability Insurance

We maintain professional liability insurance and adhere to professional standards established by relevant accounting and professional organizations. However, insurance coverage does not constitute a limitation on our liability limitations set forth in these Terms.

Miscellaneous Provisions

Entire Agreement

These Terms, together with any engagement letter or service agreement, constitute the entire agreement between you and Garvin Accounting Solutions LLC regarding the Services.

Amendments

We may modify these Terms at any time by posting updated Terms on our website. Material changes will be communicated via email. Continued use of services after changes constitutes acceptance.

Severability

If any provision of these Terms is found invalid or unenforceable, the remaining provisions remain in full force and effect.

No Waiver

Our failure to enforce any provision does not constitute a waiver of that provision or any other provision.

Assignment

You may not assign or transfer your rights or obligations under these Terms without our written consent. We may assign these Terms in connection with a merger, acquisition, or sale of assets.

Force Majeure

We are not liable for delays or failures in performance resulting from circumstances beyond our reasonable control, including natural disasters, government actions, pandemics, or technology failures.

Notices

All notices must be in writing and sent to:

Garvin Accounting Solutions LLC
Lutz, FL
Email: staffaccount@garvinaccountingsolutions.com
Phone: 813-502-2755

Survival

Provisions regarding confidentiality, limitation of liability, indemnification, payment obligations, and dispute resolution survive termination of these Terms.

Website Use

Acceptable Use

You agree to use our website only for lawful purposes and in accordance with these Terms. You may not:

Violate any applicable laws or regulations
Infringe on intellectual property rights
Transmit harmful code, viruses, or malicious software
Attempt to gain unauthorized access to our systems
Interfere with website functionality or other users’ access
Use automated systems to scrape or copy content

Content Accuracy

While we strive to provide accurate information on our website, we make no warranties regarding the completeness, reliability, or accuracy of website content. Content is for informational purposes and does not constitute professional advice specific to your situation.

User-Generated Content

If you submit comments, feedback, or other content to our website, you grant us a non-exclusive, royalty-free, perpetual license to use, reproduce, and publish such content.

Contact Information

For questions about these Terms of Service, please contact us:

Garvin Accounting Solutions LLC
Lutz, FL
Email: staffaccount@garvinaccountingsolutions.com
Phone: 813-502-2755
Website: https://www.garvinaccountingsolutions.com/

Acknowledgment

BY USING OUR SERVICES OR WEBSITE, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS OF SERVICE.